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Hartshead Productions Data Use Policy

Effective Date: 01/01/2025

At Hartshead Productions, we are committed to respecting your privacy and ensuring the responsible handling of your data. This policy outlines how we collect, use, store, and protect any personal information provided to us during our collaboration.

1. Data Collection

We may collect the following types of data:

  • Contact information (e.g., name, email address, phone number).

  • Project-specific details (e.g., event date, location, participant names where applicable).

  • Media files (e.g., video footage, images, and audio recordings).

2. Purpose of Data Use

The data we collect is used solely for the following purposes:

  • Planning and delivering high-quality video production services.

  • Communicating effectively with clients regarding their projects.

  • Editing, producing, and publishing video content as agreed with the client.

  • Fulfilling any legal or regulatory obligations.

3. Safeguarding Children and Sensitive Data

We take the privacy and security of children and sensitive information very seriously.

  • All staff are vetted via Disclosure Scotland (CRB checks).

  • Any media involving children is handled with strict care, and explicit consent is obtained before use.

  • Privacy controls are enforced when publishing videos online for approval or sharing.

4. Data Sharing

We do not sell, trade, or rent personal data to third parties. Data may only be shared:

  • With third-party service providers who assist in the delivery of our services (e.g., online video hosting platforms) and only under strict confidentiality agreements.

  • If required by law or to comply with legal obligations.

5. Data Security

We implement robust measures to safeguard your data, including:

  • Secure storage of digital files using encrypted systems.

  • Controlled access to data by authorized personnel only.

  • Regular reviews and updates to our data protection processes.

6. Retention of Data

We retain personal and project-related data only for as long as necessary to:

  • Complete the project and provide ongoing support if required.

  • Comply with legal, regulatory, or contractual obligations.

After this period, data will be securely deleted or anonymized.

7. Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Request corrections to any inaccurate information.

  • Request the deletion of your data where applicable.

  • Withdraw consent for specific uses of your data.

To exercise these rights, please contact us at [Insert Contact Email/Phone].

8. Updates to This Policy

We may update this policy from time to time to reflect changes in regulations or our practices. Clients will be notified of any significant updates.

9. Contact Us

If you have any questions or concerns about this policy or how we handle your data, please contact us at:

​

Hartshead Productions
Email: info@hartsheadproductions.co.uk
Phone: 0161 212 22 66

Address: Building 1, Suite 3A, Wilson Park, Monsall Road, Manchester, M40 8WN

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